Title: Microsoft Word - RFP ATC IDIQ FINAL 020312 with seal.docx
Author: bhammond

00500 –PROPOSAL FORM 
Proposal of ___________________________________________
(Hereinafter called “Vendor”) corporation, organized and existing under the laws of the state of ______________, partnership, or individual doing business as __________________________________________________________________________________. 

To: Mr. James Ezell 
University of Arkansas at Fayetteville 
Office of Business Affairs, Room 321 
Administration Building 
Fayetteville, AR 72701 

Gentlemen: 
The Vendor, in compliance with your Request for Proposals to purchase equipment and services for the University of Arkansas , having examined the Proposal Documents and being familiar with all conditions of these documents, hereby proposes to furnish equipment and installation in accordance with the Proposal Documents, within the time set forth therein, and at the prices stated below. 
Vendor acknowledges receipt of the following Addenda: 
Addenda Number: __________Date Received: ___________Initials: ___
Addenda Number: __________Date Received: ___________Initials: ___
Addenda Number: __________Date Received: ___________Initials: ___
Addenda Number: __________Date Received: ___________Initials: ___
1.	MINIMUM EQUIPMENT STANDARDS: 00600 TECHNICAL SPECIFICATIONS represents minimum quality standards that must be met in order to be considered for award. Meeting these criteria must be accomplished using base equipment and/ or options. The prices reflected in the proposal must reflect cost of base equipment and all options necessary to meet or exceed minimum standards. 
2.	EXCEL Spreadsheet: A digital cost worksheet spreadsheet in EXCEL format was provided as an attachment to the RFP. The Vendor shall provide input in the shaded boxes of the spreadsheet. In addition to providing the completed spreadsheet in digital EXCEL format, Vendor shall complete, print, and attach to this Proposal form all sheets of the spreadsheet and provide the following information/agreements described below. 
3.	Standard System Pricing (Installed) 
ATC Provider agrees to provide the materials, equipment, and services required to furnish and install automatic temperature controls for the designated “Standard Systems” as shown on the drawings and in accordance with the specification. Vendor shall enter the price for the Standard System for each Standard Drawing in the shaded cells of the spreadsheet, including the tax rate. 
The Standard System Base Proposal amounts indicated on the Proposal Form shall include all costs (including but not limited to engineering assistance, submittal documents, material, equipment, installation, consumables, small tool allowance, equipment rental, clean‐up and trash removal, cabling, pneumatic tubing, raceways, cabling terminations, shipping, freight, handling, labor, labor burden, project supervision, project management, global system integration, software, documentation, licenses, maintenance manuals, commissioning assistance, TAB assistance, warranty, training, overhead, profit, and bonds). 
Using the pricing for each Standard System provided by the Vendor, the Excel Spreadsheet will calculate the cost for each of three Prototype Buildings shown below. Vendor shall report the Total Cost from the Spreadsheet Below. 
Prototype Building 1 – Classrooms/Offices 			Total Cost = Dollars ($__________) Prototype Building 2 – Residence Hall 			Total Cost = Dollars ($__________) Prototype Building 3 – Science Building 			Total Cost = Dollars ($__________) 
TOTAL Prototype Buildings 1, 2, &3 (Excel Spreadsheet is Attached) Dollars ($_____________) 
For the basis of determining installation prices, Proposers shall incorporate the linear footage of conduit and wiring shown in the attached “Wire and Conduit Basis” table for each standard system.
4.	Standard System Pricing (Installed with Commissioning) 
Using the pricing for each Standard System provided by the Vendor and the additional cost for Commissioning, the Excel Spreadsheet will calculate the cost for each of three Prototype Buildings shown below. Vendor shall report the Total Cost from the Spreadsheet Below. 
Prototype Building 1 (w/Cx) – Classrooms/Offices 		Total Cost = Dollars ($__________) Prototype Building 2 (w/Cx) – Residence Hall		Total Cost = Dollars ($__________) Prototype Building 3 (w/Cx) – Science Building 		Total Cost = Dollars ($__________) 
TOTAL 
Prototype Buildings 1, 2, &3 (w/Cx) (Excel Spreadsheet is Attached)       Dollars ($__________) 
For the basis of determining installation prices, Proposers shall incorporate the linear footage of conduit and wiring shown in the attached “Wire and Conduit Basis” table for each standard system.
5. 	Standard Materials and Equipment Pricing (Uninstalled Equipment): 
Vendor agrees to furnish uninstalled equipment as described in the specifications Section 00600 and shown in the Excel spreadsheet. 
The Standard Materials and Equipment Base Proposal amounts indicated on the Proposal Form shall include handling, shipping, freight, maintenance manuals, warranty, overhead, and profit. The Standard Materials and Equipment Base Proposal amounts indicated on the Proposal Form shall not include engineering assistance, submittal documents, installation, consumables, small tool allowance, equipment rental, clean‐up and trash removal, cabling, pneumatic tubing, raceways, cabling terminations, project supervision, project management, global system integration, software, documentation, licenses, commissioning assistance, TAB assistance, training, sales tax, and performance and payment bonds. 
The total price below shall be detailed in the Excel worksheet and reported below, including itemized costs for the following: 
A. 	Standard System Equipment 
i. 	Model list price 
ii. 	Discount Price to the University (Uninstalled) including delivery 
iii. 	Taxes 
TOTAL Prices of All Items (Excel Spreadsheet is Attached) 	Dollars ($______________) 
6.	Catalog Parts and Materials Multiplier: The price for catalog parts and materials shall be equal to the list price published in the catalog (a catalog with prices must be furnished with the Proposal) multiplied by the percentage listed below: 
The multiplier listed below shall include handling, shipping, freight, maintenance manuals, warranty, overhead, and profit. The multiplier shall not include engineering assistance, submittal documents, installation, consumables, small tool allowance, equipment rental, clean‐up and trash removal, cabling, pneumatic tubing, raceways, cabling terminations, project supervision, project management, global system integration, software, documentation, licenses, commissioning assistance, TAB assistance, training, sales tax, and performance and payment bonds. 
Catalog and Materials Multiplier 	________________% (Percent) 
7. 	Sub‐Contractor Multiplier 
Vendor agrees to provide the following mark‐up on Sub‐Contractors pricing. The multiplier listed below shall be a percentage based multiplier of the lowest responsive Sub‐Contractor bid for the services. The Sub‐Contractor bids may include sales tax where appropriate. The multiplier shall include clean‐up and trash removal, project supervision, project management, overhead, and profit. 
________________% (Percent) of cost for Overhead 
________________%(Percent) of cost for Profit for Projects that are less than or equal to $100,000 
________________% (Percent) of cost for Profit for Projects that are greater than $100,000 
8. 	Non‐Standard (Outside) Material Multiplier 
Vendor agrees to provide the following mark‐up on all material or parts purchased as Outside Material pricing (excluding equipment purchased through other UA IDIQ Contracts). 
Non‐Standard Materials and Equipment includes any item of materials or equipment, i.e. VFDs, flow meters, and other materials and equipment that is not listed in the parts and materials catalog published by the ATC system manufacturer or identified in the list of standard materials and equipment. The Base Proposal amount for non‐standard materials and equipment indicated on the Proposal Form shall be a percentage based multiplier of the actual cost of the materials and equipment to the ATC Provider. The actual cost of the materials and equipment may include sales tax where appropriate. The multiplier shall include handling, shipping, freight, maintenance manuals, warranty, overhead, and profit. The multiplier shall not include engineering assistance, submittal documents, installation, consumables, small tool allowance, equipment rental, clean‐up and trash removal, cabling, pneumatic tubing, raceways, cabling terminations, project supervision, project management, global system integration, software, documentation, licenses, commissioning assistance, TAB assistance, training, sales tax, and performance and payment bonds. 
Outside Material Multiplier (Excluding IDIQ) 	________________% (Percent) 
 	 
10. 	Labor Rates: The hourly rates provided by the Vendor shall be as indicated below. The amounts for labor provided below shall be an hourly rate. The rates shall include all costs (including but not limited to direct labor, labor burden, small tool allowance, consumables, cellular phone allowance, overhead, and profit) with the exception of sales tax and performance and payment bonds: 
CLASSIFICATION								HOURLY RATE ($/HR)
PROJECT MANAGER							_________________
CONTROLS INSTALLATION MANAGER/SUPERVISOR				_________________
CONTROL SYSTEM TECHNICIAN						_________________
CONTROLS ENGINEER							_________________
CONTROLS PROGRAMMER/SPECIALIST					_________________
Hourly rates provided shall not include overtime.  Additional compensation for overtime, if overtime is necessary, will be considered on a case-by-case basis.
11.	Cost of Training for University Personnel 
The Vendor agrees to provide a detailed training plan (described in accompanying information) for two field technicians and two programmers. The direct cost to the University, including tuition but excluding travel expenses, shall be provided below. The University’s selection team will calculate travel expenses based on the training location for comparison purposes. 
TOTAL Cost of Training 	Dollars ($_______________) 
12.	Yearly Licensing Fees
The vendor shall provide all yearly licensing fees to keep all systems up to date, and to provide access to an unlimited number of facility personnel.  
Yearly Licensing Cost 	Dollars ($_______________) 
13. Maintenance Agreement
ATC contractor shall provide 20 hours per month to carry out routine maintenance on controls systems, trouble shoot, make owner required modifications, and attend project meetings.  Hours shall be accruable and allowed to carry over.  If these hours are exceeded with owner approval, the hourly rate schedule shall be applied.  
Monthly Maintenance Cost	Dollars ($_______________)
14. System Details
Will the system support Active Directory?                                               (YES / NO)
Is the system operational on an enterprise version of sequel?            (YES / NO)
Will the system operate on an enterprise windows version of OS      (YES / NO)
Can data storage be exposed to 3^rd party vendors?                               (YES / NO)
The existing system has adequate drive space, but the server can only manage about 6 months of data at any given time.  Provide a narrative based on this facility of how you would manage the stored system data.  
15. Building Level Control Panels
A.  Contractor shall provide a cost per building level control panel.  Provide and identify a cost per panel size, or controller count (however your system breaks it out, provide clarity as required).  
Building Level Control Panel Cost ($/# of controllers, etc.)	       Dollars ($______________)
16.	I.T. Support Plan 
Provide an I.T. support plan that identifies how you will manage updates for security patches and system upgrades.  Also identify what will be required from the owner.  The support plan should also include an internet security plan.  
17.	Annual Escalation Rate 
Escalation rate shall not exceed this rate for the possible six year duration of this contract (does not apply to components that already have a means for escalation such as catalog items).  
Annual Escalation Rate Maximum	 ________________% (Percent)
18.  Analytics 
Analytics is not part of the controls IDIQ, however, If bidder represents an analytics package, provide an additive cost to provide and set up analytic software capable of complex trending, fault detection, and active system performance evaluation. Assume the ATC contractor is responsible for execution of all analytic functions (programming, graphics, point locating, etc.). Identify incremental limits of point counts (60,000 pts per storage device, software requirements, point limitations, etc.) for a system and yearly renewal costs.  A list of standard analytic algorithms shall be provided for review.  
A lack of ability to provide an analytics package should not be construed as a disadvantage to a possible bidder.   
Analytics initial set up Cost & Point Count	Dollars ($________/_____Points)
Analytics additional Cost / Point(s)  	Dollars ($________/_____Points)
Yearly Renewal           	Dollars ($________/_____Points)
Vendor understands that the Owner reserves the right to reject any or all Proposals and to waive any formalities in the Proposals. 
Respectfully Submitted, 

(Seal if by corporation)

_________________________	____________________________________________
Vendor (Company Name)			Address
Date: _____________, 2011		By: _________________________________________
						(Printed Name)

License Number: ____________	Title: _______________________________________

Signature: ________________________________________